Serial Number Tracking Software

Serial number tracking software Digit helps you track your items and batches by enabling you to implement full end-to-end traceability for your inventory. 

However, to do this in Digit, you need to choose whether you want an item to be managed as standard or serialized inventory when you input a new item. However, just be sure to select the correct inventory type, because if you choose standard or serialized, the choice cannot be reverted because Digit ties all historical records to the selected tracking method. 

If you decide to use serialized tracking, Digit will assign a unique label ID to that unit or batch. You can print this label out as a barcode or QR code, which can help you scan, identify, and follow the item through every movement, adjustment, and transaction. 

Serialized inventory gives you visibility at an item or lot-level, making it a great feature for tracking high-value or highly regulated products, as well as handle different documentation such as warranties, expiration dates, or any other compliance information. 

When you look at a serialized item in Digit, it appears in the Labels view, where each label will have its own traceable record. When moving serialized stock, Digit defaults to transferring the entire label to ensure that the full history of the label stays intact. However, if you need to move or pick a part of the label, you can split the label, which creates a separate traceable record for the two batches (the removed quantity and the remaining inventory).  

Digit’s serial number tracking software helps you maintain a complete audit trail to support precise tracking from receiving a purchase order, all the way to shipping, leading to higher data and inventory accuracy, stronger compliance, and clearer insight into every item’s journey. 

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Both serial number tracking and lot tracking are used as methods of identifying products, and their main difference is in how detailed the tracking is. 

Serial number tracking software: This system creates and assigns a unique identifier to each item and tracks the specific item it is assigned to. You would want to use something like this if you need to track a product's complete history, including any warranties, repairs, service records, or specific defects. This is great for highly valuable or regulated products and items such as electronics, machinery, or medical devices, where precise item-level visibility is essential.

Lot tracking software: It almost works entirely the same way, but instead of creating a unique identifier for a specific item, it is attached to a group of items produced in a batch, creating a one-to-many relationship, where all products in the batch share a single lot number. Lot or batch tracking is best, and even often a legal requirement, for food and beverages, pharmaceuticals, chemicals, and any other industry that needs to trace a batch for recalls, expiration dates, or quality control.  

Something to consider: Most modern cloud-based solutions, like Digit, provide both of these features, so it’s not often a matter of choosing one software over the other, as many come with the capabilities to use both serial number tracking and lot tracking. 

The greatest importance of using serial number tracking software is that it will give you precise visibility at the item and batch level across your entire supply chain. 

Once you have assigned a unique code to your units, you will be able to know exactly what you have on hand, where it is located, and what’s happened to it, giving you more accurate inventory levels and the tools to implement better demand forecasting to reduce under- and overstocking. It also makes it a lot easier to handle returns because you’ll be able to quickly look up a serial number to see if a product or item is under warranty, if it was actually sold by you, and whether it should be restocked, repaired, or scrapped.

The benefits of using a tool with serial number tracking also carry over to improving your customer service, as you will be able to support your CS teams by giving them access to instantly pull up purchase dates, service history, and configuration details, so they can troubleshoot faster and order the right replacement parts. For regulated industries, serial-level traceability is critical for compliance and recalls, helping you identify and isolate the affected units instead of pulling entire product lines if the worst case scenario happens. 

Adopting serial number tracking software will also give you the ability to detect fraud and protect your brand. It will be able to do this by helping you spot stolen goods, block return scams and counterfeiting, and prove the authenticity of what you sell.

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Yes, not only can serial number tracking software help you with recalls, it’s an important tool that can significantly improve the recall process.

It does this because if you use the software correctly, each unit will come with its own unique identifier that will be essential in helping you pinpoint exactly which products are affected instead of recalling entire batches. This will result in faster, cheaper, and logistically more convenient recalls, as you will have access to a full history of every item, allowing teams to trace defects back to specific production runs, suppliers, or customers. With all this information on hand, you can act quickly, notifying buyers who received the affected batches and coordinating with other businesses that are involved in your manufacturing process to stop the issue from occurring again and mitigate damage to your brand. 

It’s worth mentioning that the software helps with recalls, but also helps ensure your business is following any regulatory requirements, as some industries have an obligation to prove they have the ability to perform end-to-end traceability. Ultimately, the software will assist you in containing issues efficiently, minimizing financial loss, and maintaining customer trust.

If your business requires item or batch-level traceability to manage high-value items or to maintain strict regulatory compliance, then you likely belong to an industry that requires this type of software. However, here are a few industries that need serial number tracking software: 

• Automotive, aerospace, and firearms: These industries need to track critical components for safety, recalls, and regulatory requirements.
• Electronics: This industry needs a tool that can help them manage warranties, repairs, lifecycle data, and fight counterfeits.
• Luxury goods: Given the high costs of these products, businesses need to be able to verify authenticity, trace ownership, and protect brand value. 
• Medical devices: This probably doesn’t come as too much of a shock, but regulations require tracking specific units back to hospitals or clinics for safety and recall management.
• Pharmaceuticals: Track-and-trace laws (like DSCSA) require businesses to have unit-level traceability to prevent counterfeit or diverted drugs.
• Food and beverage: Tracking is mostly used for batches, but serials can be used for specific products or ingredients when pinpoint recalls or traceability is needed. 
• Appliances and consumer goods: Similar to the electronics industry, these sectors use serial numbers as a useful tool for warranty claims, service, and quality control.
• Government and defense: Serial number tracking software can be used to track sensitive assets and equipment.‍
• Construction and trades: Used to monitor high-cost tools and machinery, reducing loss and theft.